Board Documents
Meeting minutes, official communications, and board correspondence
📝 Board Meeting Minutes
Official meeting minutes from Board of Directors meetings. Minutes are typically approved at the following meeting and posted within 30 days. Click on any document to view or download.
📨 Board Letters & Communications
Official letters, notices, and communications from the Board of Directors to the community. These may include policy updates, announcements, and responses to owner concerns.
| Board of Director Letters to Members : Notes | |
|---|---|
| August 2025 | |
| July 2025 | |
| January 2024 | President’s Letter to Members |
| June 30, 2023 | President’s Letter About Finances |
| June 30, 2023 | Decorative fencing in Right of Way (ROW) |
| Aug 8, 2022 | Compliance and accountability/transparency |
| Aug 8, 2022 Attachment | Decorative fencing in Right of Way (ROW) |
| 2021 Annual Report | Overview of Board work done during the year |
| October 12, 2021 | Cover letter for RC&C, Proposed Budget, and Annual Meeting |
| April 24, 2021 | Cover letter for Restrictive Covenants review process |
| 2020 Annual Report | Overview of Board work done during the year |
| August 2016 | New address |
| December 7, 2012 | Annual assessment increase for road maintenance |
| Dec 6, 2011 | Security signs and welcome to some members |
| May 25, 2010 | Landscaping, ARC requirements reminder |
| Dec 16, 2009 | New RC&C, erosion control |
| Nov 11, 2008 | Voted to become a POA, Incorporated as a non-profit, Applying for tax ID and 501c3 status, Opened bank account and transferred developer’s remaining money into it, (We didn’t actually open a bank account. They added the treasurer and 2 other board members as signatories to the developer’s account.) Purchased liability insurance, Created committees (We didn’t actually purchase liability insurance. We changed the address of the Heritage Estates, Inc –the developer’s company that had been closed–to be the address of the treasurer. This policy was still for a for-profit development company. |
📂 Document Access
All board documents are available to property owners in good standing. Documents are typically posted within 30 days of approval.
Need older documents?
Contact the Secretary for archives.
📅 Regular Meetings
The Board meets monthly to conduct association business. Owners may attend the open session portion of meetings.
📧 Request Documents
Can’t find what you need? Contact the Board Secretary to request specific documents or records.
Document Retention & Privacy Guidelines
Retention Policy:
Meeting minutes are retained permanently. Other documents are kept for a minimum of 7 years per state requirements.
Privacy Notice:
Executive session minutes and certain legal documents may be restricted. Contact the Board for access to confidential records.