Important information about upcoming and past annual meetings
Date: August 29, 2026
Time: 5:00 p.m.
Location: Mountain Aire Restaurant (now Mountainside Seafood, Steak and Breakfast), intersection of Rt. 16 and Rt. 163
Access meeting notices, agendas, minutes, and supporting documents from current and past annual meetings.
| Documents | Notes |
|---|---|
| 2026 Annual Meeting Notice & Call for Nominations | The Annual Meeting will be held at 5 p.m. on Saturday, August 29, 2026, in the meeting room at Mountainside Seafood, Steak and Breakfast (formerly Mountain Aire Restaurant), 3 miles east of Heritage Estates at the intersection of Rt. 16 and Rt. 163. The notice includes the call for nominations for two 3-year Director terms — nominations are due to the Board Secretary before the meeting. The agenda includes the vote on the 2027 annual budget and the election of Directors. |
| 2027 Proposed Operating Budget | HEPOA is legally required to present a proposed operating budget for member approval. The 2027 budget will be voted on at the Annual Meeting on August 29, 2026. The Board welcomes member feedback before the meeting — contact any Board member. |
| 2026 Proposed Operating Budget | HEPOA is legally required to present a proposed operating budget for member approval. The budget will be voted on at the annual meeting and must pass by a majority of those voting. If you cannot attend the meeting, you may designate a proxy to cast your vote. Proxy forms will be made available once the nomination period for Board members has closed. If the budget is not approved, only the items included in last year’s budget will carry forward. This year’s proposed budget contains no new items, so the vote is primarily procedural. |
| Reserve Study | To make projections of future Reserve needs, we recently obtained a professional study to understand future road maintenance schedules and costs. We obtained estimates for various qualities of resurfacing, from "tar and chip" to 2 inches of asphalt. Using this information and historical financial records, the Treasurer created a planning tool for doing this study. |
| President's Letter | This letter from HEPOA President explains our covenants. |
| Right of Way Letter | HEPOA's legal counsel advised us to send this letter annually to protect the Right of Way from adverse possession claims. |